From candidate to employee portal

What is inside

1. 01

   Candidates on a kanban board

   Candidates move through stages: new, screening, interview, test, offer, rejected, hired. A vacancy counts its funnel from the candidates, suggests closing the search and flags an overdue deadline. The system warns about discriminatory wording in the vacancy description.

   Screen R1Candidates at hiring stages

2. 02

   Hiring in one step

   The “Hire” button first shows what will be created and offers an existing person card if the full name or email matches. Then, in one operation, the system creates the person card and a draft hiring order, and carries over the skills rated at interview.

3. 03

   Skill matrix

   Skills are rated on a scale from 0 to 5, and the rating history is kept. The matrix highlights scarce skills and levels below target.

   Screen R2Employee skill matrix with gaps highlighted

4. 04

   Reviews and anonymous surveys

   An employee and their manager cannot see each other’s ratings until both have submitted. Even in the data, an anonymous survey answer does not record who gave it. The system does not show a breakdown with fewer answers than the threshold (5 by default).

   Screen R4Survey results with an anonymity threshold

5. 05

   A portal that shows only your own data

   The server decides whose data to show based on the sign-in, not on the request. The payslip is built from posted accruals, and amounts stay hidden until the person clicks “Show”. The portal also shows the leave balance and loans, and from here the employee files requests for leave, a certificate or a change to their data. A leave request warns when there are not enough days or the dates overlap.

   Screen R3Employee portal: payslip, leave balance, loans and requests

6. 06

   Handling employee requests

   A request is taken into review, approved or rejected with a reason, and closed with a follow-up document. Nobody can review their own request.