Purchasing from supplier order to input VAT

What is inside

1. 01

   Supplier orders with approval

   An order carries payment stages and receipt tracking. Approval follows a role-based route: the route panel is visible in the document, and approval tasks gather in the “Pending approvals” list.

2. 02

   Input VAT only when the invoice matches the receipt

   The supplier’s VAT invoice is loaded from XML. The original is kept unchanged, prices keep the supplier’s precision, amounts are checked, parties are identified by tax number and duplicates are rejected. The system recognises input VAT only when the invoice matches the receipt: registration data, a posted source document and the VAT amount.

   Screen U3Supplier VAT invoice from XML in preview before saving

3. 03

   M-2 power of attorney checked on receipt

   A cancelled power of attorney cannot be selected on a receipt, and its supplier and legal entity must match the document. Powers of attorney are kept in a register and print on the standard form with PDF export.

   Screen U2M-2 power of attorney on the standard form

4. 04

   Delivery and customs in batch cost

   Delivery costs and customs duties are allocated to the received batches and become part of their cost. The allocation follows quantity, amount, weight or volume.

5. 05

   Receiving with discrepancy reports

   A receipt is recorded as a goods received note or a service acceptance act. Discrepancies found on receiving go into a discrepancy report, and goods go back to the supplier with a separate return document.

   Screen U1Goods received note as a printed form

6. 06

   Non-resident services

   For services from a non-resident the system applies the reverse charge under Article 208 of the Tax Code. From the receipt of services it creates a self-issued VAT invoice in the same period.